Ellertek WFA — HR That Never Goes Offline

Solutions to Your Needs

HR in Africa is broken.
We fixed it.

Three problems cripple every HR team across Tanzania and East Africa. Ellertek WFA was designed specifically to solve all three.

Problem 01

The internet goes down. Your whole HR system dies with it.

Cloud HR tools require a stable connection. In Tanzania — with power cuts, Internet outages, fibre disruptions, and mobile data drops — that's a daily gamble. Your staff still show up, but you can't track them, approve leave, or access any records.

📵No internet connection

Cloud HR is now unavailable

⚠️ Cannot access employee records
Attendance blocked. Try again later.

Problem 02

Excel was built for numbers, not for people.

Tracking 50 employees across multiple spreadsheets is a disaster waiting to happen. One wrong cell creates a staff dispute. A missing leave record becomes a legal liability. HR managers waste hours every week doing work that should take minutes.

Name	Days Off	Status	Note
A. Juma	18	Active	—
P. Mollel	#REF!	?	Formula broken
G. Nkya	12	Active	—
H. Mtoro	LEAVE??	Check	Which sheet?
Z. Kishe	##	ERROR	Col too narrow

Problem 03

Employee files exist everywhere except where you need them.

Contracts in a drawer. Appraisals in an email thread from 2022. Disciplinary letters on someone's personal laptop. When an employee disputes something or you face an audit, the file you need is never where you expect it.

📄Contract_Grace_2021.pdf

📧Fwd: Hassan leave request

📱WhatsApp: "sick today"

🗂️HR_folder_BACKUP_v3_final.xlsx

📝Disciplinary_handwritten.jpg

🔍 Which one is the latest version?

Who Uses Ellertek WFA

Built for every industry
in East Africa.

From hospitals to hotels, factories to farms — any business with employees benefits from a proper HR system.

🏥

Healthcare

Hospitals, clinics, pharmacies, labs

🏨

Hospitality

Hotels, lodges, restaurants, resorts

🏗️

Construction

Contractors, site crews, engineering firms

🏭

Manufacturing

Factories, processing plants, assembly

🌾

Agriculture

Farms, estates, agri-processing, export

🏫

Education

Schools, colleges, training centres

🛡️

Security

Security firms, guarding companies

🏦

Financial Services

Banks, SACCOs, MFIs, insurance

Feature 01 — Simplicity

Zero IT knowledge
required.

We install the system on your office server. After that, your HR manager runs everything through a simple browser interface — no command lines, no configurations, no technical support calls needed.

Browser-based interfaceWe handle the setupTrain in under 1 hour

Getting started is this simple:

We install on your server✓ Done

Open browser on any device✓ Done

You're running live HR🎉

Feature 02 — Onboarding

Upload 500 employees
from Excel. In minutes.

Already have your staff list in Excel or Google Sheets? Export it and upload it directly. Ellertek WFA reads names, departments, job titles, and contracts automatically — no re-entering data, no manual profiles, no waiting.

Excel .xlsx supportAuto-creates all profilesBulk update anytime

📊

staff_list_april_2026.xlsx

500 employees · 3 departments

Importing employees...78%

390 of 500 profiles created

✓ Amina Juma — Finance · Accounts
✓ Peter Mollel — Logistics · Driver
✓ Grace Nkya — HR · Administrator

Feature 03 — Resilience

Works 100% offline.
Always.

Ellertek WFA lives on your own server inside your building. Not in the cloud. Not on someone else's server in Europe. Every function — attendance, leave approvals, records access, reports — works whether internet is up or down.

Local server installationData never leaves TanzaniaAccess from LAN on any device

$ system.status()

✓ HR engine running

✓ Attendance module: active

✓ Leave management: active

✓ Employee records: active

✓ 55 staff profiles loaded

— internet status: OFFLINE

✓ All functions nominal

Feature 04 — Time & Presence

Attendance tracking
that just works.

Biometric fingerprint, card swipe, or manual clock-in — Ellertek WFA supports all methods. See who's present, who's late, and who's absent in real time from any device on your network.

Biometric integrationShift managementLate arrival alertsOvertime tracking

Today's Attendance

Tuesday, 1 April 2026

Present

On Leave

Late

Amina Juma✓ 07:58

Peter MollelOn Leave

Grace Nkya✓ 08:02

Hassan MtoroLate · 09:22

Zawadi Kishe✓ 07:55

Feature 05 — Plug & Play ZKTeco

Connect the device.
Start clocking in.

No complicated setup. No Engineer needed. Plug in your ZKTeco fingerprint device, link it to Ellertek WFA, and your clock-in / clock-out flow starts working immediately.

Plug & play setupClock-in / clock-out readyZKTeco sync to attendanceBuilt for busy HR teams

ZKTeco Connected

LAN device detected · live sync

READY

Clock-ins move straight from the device into Ellertek WFA — fast, clean, and ready for shifts, lateness, and reporting.

Your HR team does not need to fight with exports, flash drives, or retyping logs. Once the device is linked, every tap becomes usable attendance data.

Connect device on your office network

Map it to your attendance terminal

Employees clock in and out instantly

✓ Device found: ZKTeco / Terminal-01

✓ 07:58 — Amina Juma — Clock In

✓ 08:02 — Grace Nkya — Clock In

✓ 17:14 — Amina Juma — Clock Out

Feature 06 — Leave Management

End leave disputes
forever.

Every leave request — annual, sick, maternity — goes through the system with a timestamp. Approvals are logged. Balances update automatically. No more "I approved that verbally" arguments.

All leave typesApproval workflowAuto balance trackingFull audit trail

Amina Juma

Annual Leave · 18 days taken

Approved

Hassan Mtoro

Sick Leave · 4 days taken

Approved

Grace Nkya — Leave Request

Annual · 5 days · Apr 14–18

Pending

Feature 07 — Employee Law Profile

Stay Compliant with the Laws of Your Region

Whether you operate in Tanzania Mainland, Zanzibar, or follow International labour standards — the Law Profile adapts. Attach the right statutory framework to every employee record and keep your organisation compliant, wherever you operate.

Tanzania Mainland

Zanzibar

International

🇹🇿 Tanzania

Zanzibar

Kenya

🌍 International

Amina Hassan

Accounts Dept — Permanent

Annual Leave (Days/ Year)28 days

Maternity Leave84 Days

Compliance✓ Compliant

Employment & Labour Relations Act, 2004 — Cap 366 · Workers Compensation Act

Feature 08 — Bilingual Interface

Language Shouldn’t Be a Barrier to Your Work

At Ellertek Solutions, we built the software with every user in mind. Switch between English and Kiswahili instantly — every menu, label, and report adapts to the language your team speaks best, so everyone can perform their duties with confidence.

English

Kiswahili

Instant Switch

Select Language / Chagua Lugha

English

Kiswahili

Live Preview

Leave RequestOmbi la Likizo

AttendanceMahudhurio

Employee FileFaili la Mfanyakazi

PayslipHati ya Mshahara

Feature 09 — Coming in Version 2

Payroll automation
is coming.

Full PAYE, NSSF, NHIF, WCF, and Skills Development Levy automation — integrated directly with attendance data. TRA-compliant payslips in one click. Currently in active development. Current customers will get 20% discount when it launches.

🔒 PAYE auto-calc🔒 NSSF / NHIF / WCF🔒 TRA payslips🔒 SDL

Coming in V2 — Free for existing customers

Payroll Engine
In Development

🔒 PAYE🔒 NSSF🔒 NHIF🔒 WCF🔒 SDL🔒 TRA Payslips

Offline-First Architecture

Power cut.
Internet down.
Still working.

Your server. Your building. Your control. Ellertek WFA runs entirely on your local network. No cloud dependency. No data leaving Tanzania.

Attendance tracking — offline

Leave approvals — offline

Employee records — offline

Reports & exports — offline

ellertek-wfa · local-server · office-lan

All systems operational

$ system.status()

✓ HR engine running

✓ Attendance module loaded

✓ 55 employees synced

— internet: OFFLINE

✓ All functions nominal · 99.9% uptime

$ attendance.report("April_2026")

Staff

99%

Uptime

Errors

Getting Started

Ready in one afternoon.

No IT department. No cloud setup. No training days. Just four simple steps and you're running live HR.

Pay & Book

Pay via NMB bank or M-Pesa. We confirm same day and schedule your setup visit.

We Install

Our team installs on your server. Zero technical knowledge needed from your side.

Upload Your Staff

Export your Excel staff list and upload it. 500 profiles created in minutes.

Go Live

Pricing

Simple pricing.
Built for Tanzania.

All prices in Tanzanian Shillings. Annual plans save 20%.

Basic — HR Foundation

TZS 950,000

/ year · up to 50 staff

Language support (English / Kiswahili)
Attendance & time tracking
Leave management
Employee records & files
Shift management
Reports & PDF export
Multi-department
Biometric integration

Get Started

ELLERTEK WFA HR that never goes offline.

HR in Africa is broken.
We fixed it.

The internet goes down. Your whole HR system dies with it.

Excel was built for numbers, not for people.

Employee files exist everywhere except where you need them.

Built for every industry
in East Africa.

Every HR function.
Zero complexity.

Zero IT knowledge
required.

Upload 500 employees
from Excel. In minutes.

Works 100% offline.
Always.

Attendance tracking
that just works.

Connect the device.
Start clocking in.

End leave disputes
forever.

Stay Compliant with the Laws of Your Region

Language Shouldn’t Be a Barrier to Your Work

Payroll automation
is coming.

Power cut.
Internet down.
Still working.

Ready in one afternoon.

Pay & Book

We Install

Upload Your Staff

Go Live

Simple pricing.
Built for Tanzania.

HR that works
the way Tanzania does.

ELLERTEK WFA HR that never goes offline.

HR in Africa is broken.We fixed it.

The internet goes down. Your whole HR system dies with it.

Excel was built for numbers, not for people.

Employee files exist everywhere except where you need them.

Built for every industryin East Africa.

Every HR function.Zero complexity.

Zero IT knowledgerequired.

Upload 500 employeesfrom Excel. In minutes.

Works 100% offline.Always.

Attendance trackingthat just works.

Connect the device.Start clocking in.

End leave disputesforever.

Stay Compliant with the Laws of Your Region

Language Shouldn’t Be a Barrier to Your Work

Payroll automationis coming.

Power cut.Internet down.Still working.

Ready in one afternoon.

Pay & Book

We Install

Upload Your Staff

Go Live

Simple pricing.Built for Tanzania.

Trusted across Tanzania.

HR that worksthe way Tanzania does.

HR in Africa is broken.
We fixed it.

Built for every industry
in East Africa.

Every HR function.
Zero complexity.

Zero IT knowledge
required.

Upload 500 employees
from Excel. In minutes.

Works 100% offline.
Always.

Attendance tracking
that just works.

Connect the device.
Start clocking in.

End leave disputes
forever.

Payroll automation
is coming.

Power cut.
Internet down.
Still working.

Simple pricing.
Built for Tanzania.

HR that works
the way Tanzania does.